1. Bills will be received by this office through Units/Formations only.

2. Units/Formations may ensure that the bills are submitted to this office along with all the required documents / enclosures.

3. The following are the MANDATORY enclosures: 

·  Contingent Bill/Contractor Bill countersigned by the Unit Authorities.

·  Sanction of the Competent Financial Authority (CFA).

·  Original Copy of the Supply Order (S.O).

·  Pre-receipted Bill/ Stamped Receipt by the Vendor.

·  Original Quotations and Call for Quotations.

·  Comparative Statement of Tenders (CST).

·  Certified Receipt Voucher (CRV) / Inspection Note.

·  Sales Tax/VAT Certificate.

4. The following enclosures are to be enclosed  wherever applicable:

·  Amendments to S.Os.

·  Extension period for delivery of stores.

·  Warranty / Guarantee Certificate.

·  Copy of Bank Guarantee.

·  Bulk production clearance Certificate.

·  Railway Receipts / Proof of despatch.

·   Provisional Receipt from the Consignee Unit.

·  Non-availability Certificate from the Concerned Depots.

·  Urgency Certificate.